HR & Payroll

Onboard new employees

Add a new hire, give them the right role and access, and place them in the correct department — the day-one checklist that gets someone working in Nkapio, from their record to their first sign-in.

Timesheets and attendance tracking

Log the hours your team works — billable project time on timesheets, daily check-in/out on attendance — and approve submitted timesheets before they flow into payroll and reports.

Set up and run payroll

Configure statutory rates once, then run payroll by period — Nkapio calculates gross pay, deductions and net pay per employee, produces payslips, and takes the period from draft all the way to paid and closed.

Manage your staff directory

The Employees directory is the single record for every team member — personal details, employment, compensation, permissions and availability all hang off it, so scheduling, payroll and access control stay in sync.

Leave management

Set up leave types, let staff request time off, approve or reject requests, track entitlements and usage, and keep a public-holiday calendar.

Loans and advances

Record employee loans and salary, travel or project advances; move each through approval, disbursement and repayment; and let outstanding balances be deducted automatically at payroll.

Departments and positions

Build your org structure — departments with a head, budget and cost centre, and positions with a level, department and salary band — so every staff record slots into a team and a job title.

Work schedules

Build reusable weekly work-schedule templates — per-day start time, duration and break, plus a clock-in grace period — then assign each employee to one over an effective date range. The active schedule drives both attendance and the calendar's bookable hours.

Time bank and overtime

Turn attendance into a running hours balance per employee — overtime credits it, lateness debits it — then approve cash-out and time-off requests and let it flow into payroll.